Inventory Control

A complete inventory management module that makes it easy to handle inventory processes. You can track inventory status, manage shipments, and receive goods efficiently. It’s also possible to manage inventory locations and configure them according to your needs.

Automated Processes

There are several automated processes that ease inventory management – For instance, you can set up automatic reorder points for goods so you never run out of stock. You can also use automatic invoicing to quickly generate invoices based on inventory transactions.

Inventory Management

In Business Central, there’s an inventory management module that simplifies handling inventory transactions. Here, you manage your items with features like inbound and outbound deliveries. And you can create picking documents, generate packing slips, and even manage return orders. You can also track serial numbers and batch numbers for goods, which makes it easy to manage traceability and quality control.

Analysis and Reporting

There are also a number of analysis and reporting tools that make it easy to monitor inventory status and make improvements. You can generate reports on inventory turnover rate, inventory levels, product categories, and much more. You can also use Power BI to create custom reports that suit your needs.

For those grappling with administration and accounting across multiple companies, you understand the challenge of establishing an efficient workflow. How do you keep track of what needs to be done in each company and what has been accomplished? Which actions should take priority? With a wealth of information and numerous companies, the right support is crucial to streamline your daily tasks.

The key is to maintain a good overview and feel that you have control over the performance of your companies. Moreover, you must rely on your business system to be competent enough to handle a growing business with an increasing volume of data – this is essentially a necessity.

That’s why our multi-company solution is perfect for you if you manage multiple companies simultaneously:

1. A Powerful Solution That Connects Everything

Business Central is a fundamentally robust system designed for businesses ranging from simple to more complex operations. With Business Central, you can handle everything from a single transaction to millions of transactions per year, smoothly navigating between different companies within the system. It also supports both Swedish and English as languages.

There are ample opportunities to integrate Business Central with other IT solutions, making it perfect if you have surrounding systems with industry-specific information but need a strong financial engine to ensure accurate bookkeeping.

2. A System That Displays All Companies from a Single View and Login

With our multi-company solution, you not only get an overview of your companies but can also manage them from a single view. Plus, you only need ONE login. Access the key metrics you consider important from your dashboard. This way, you can easily take action when you notice any discrepancies or urgent tasks. You save a significant amount of time by not having to log into each company every time you need to reconcile or perform a task.

3. A Cloud-Based and Secure System

Today, the most secure solutions are in the cloud. With more time, money, and resources than most companies have to invest in IT security, Microsoft offers a reliable alternative. They have the resources to ensure 24/7 IT security for your cloud-based business solutions. By choosing the cloud and new technology, you future-proof your business solution while eliminating the need for in-house servers or paying for 24/7 IT support from a third-party provider.

4. Tracking That Turns Your Numbers into Gold

With the Business Intelligence tool Power BI, you can monitor all your companies in one place. Get the right data to uncover trends, identify anomalies, and discover correlations within your data. In challenging times, it’s even more critical to track your operations to ensure you’re investing in the right areas.

5. Microsoft’s $100 Billion Investment in AI

Few business systems providers can match the investments Microsoft is making in their products. They’re making significant strides in AI, aiming for it to be an integral part of their business solutions moving forward. In Business Central, the AI technology Co-pilot is already launched and ready to assist in streamlining your daily tasks.

Our multi-company solution is part of Dynamics 365.

When you choose Microsoft’s business solution, Business Central, you never have to switch systems again. You get a lot with Business Central, and you can also expand it with additional components within Dynamics 365 or Microsoft’s product portfolio to create your ecosystem. This could involve tracking, CRM, AI, or other automated workflows to streamline your operations. The interface is familiar, and it can integrate with other products from Microsoft 365, such as Outlook or Excel. Our new multi-company solution is tailored for those working with multiple companies and looking to enhance efficiency.

With proper preparations, transitioning to a cloud-based business system becomes an enjoyable process

Getting your company ready for this shift is a strategically important undertaking that demands meticulous planning and commitment from the entire organization. Here are some guiding steps to ensure a smooth transition:

1. Understand Your Current Situation

Initiate the process by conducting a thorough analysis of your existing system environment and current business processes. This will help you clearly define areas that need improvement and the specific requirements of your company. Engage potential new partners in discussions to gather input on how to streamline processes in your new business system.

2. Form a Dedicated Project Team

Establish a project team comprising key individuals from various departments within the company. This cross-functional group will provide a holistic view of the company’s needs and ensure a broad understanding of the transition.

3. Develop a Thoughtful Implementation Plan

Create a detailed implementation plan that includes clear timelines, resource allocation, and specified milestones. Identify any potential challenges and develop strategies to address them effectively. It is crucial to have resources available during the system transition, making it a prioritized activity within the organization.

4. Customize and Integrate

If your company uses customized solutions or has integrations with other systems, ensure these are seamless and compatible with your cloud-based product. Assess whether there are better and more cost-effective alternatives available. Make necessary adjustments to ensure a smooth transition.

5. Focus on Data Quality and Conversion

Thoroughly review and clean your existing data to ensure high quality. Plan and execute a seamless data conversion from the current system to your new cloud-based product to avoid the loss of crucial information. If your current system has poor data quality, consider whether a fresh start is a better option. In this case, transfer essential records but leave old data behind, starting a new.

6. Invest in User Training

Ensure that your staff is adequately prepared by providing comprehensive user training for your new product. This includes familiarizing them with new features, interfaces, and understanding changes in work processes. Check if training is offered by your new partner as part of the onboarding process.

7. Thorough Testing

Before transitioning to a cloud-based business system, it is crucial to conduct extensive testing of the system to identify and address any potential issues. Involve users in the testing process to gather their feedback and ensure that the system meets their needs.

8. Gradual Implementation

Consider implementing the transition gradually to minimize potential disruptions in operations. Start with less critical areas and evaluate the results before moving on to more central business processes. Discuss this with the partner assisting in the system transition to understand how and when your current operations will be least affected.

9. Focus on Security

Evaluate and implement necessary security measures to protect the company’s sensitive data and business information in the cloud-based environment. Assess the built-in security features of the product you are switching to and inquire about the security services offered by the provider.

10. Continuous Improvement of Your Cloud-Based Business System

After implementation, it is crucial to continuously monitor the system’s performance and gather feedback from users. Be ready to make improvements and adjustments to ensure that the system continues to meet the company’s needs in the best possible way.

By following these steps, you create conditions for a successful transition to an online system while establishing a positive and supportive environment for your company’s staff and operations.

Monitoring Challenges That Can Undermine Your Profitability

Losing Control with Manual Tracking of All Items

The sensation of not having full control can be incredibly stressful. If sales are decreasing while our revenue is increasing, why is that? Where are our costs going? How long have our goods been in stock, and which items are merely tying up capital? Companies should want answers to questions like which items are most popular and whether the price increase implemented at the beginning of the year was wise. Gut feelings can hint at something, but without data to back them up, they remain unsubstantiated.

In the past, tracking sales with Excel was sufficient. However, with hundreds of different products, product categories, and brands now in play, maintaining oversight becomes almost impossible. Determining the smartest purchases, the items offering the best margins, or how to optimize your warehouse, requires an analysis based on current business data.

1, Inability to convert data into strategies

Every company inherently has all the necessary information within its structure, yet often struggles to translate it into viable strategies. Our IT systems hold vast amounts of data regarding customers, their behaviors, the business operations, and everything related to it. However, this data often goes unused. Understanding the data can be challenging, especially when it’s not structured in a manner conducive to monitoring and analysis.

2, Data scattered across various systems

Many companies employ several different systems to create their comprehensive IT solutions, resulting in data being distributed across numerous locations. This data might be found in business systems, warehouse systems, or point-of-sale systems, complicating the process of forming a holistic view of the business’s health. The lack of interrelation between these disparate data points hinders our ability to see how different aspects of the business interact. Simultaneously, the human element increases the risk of errors, as a manual compilation of all these data sources is required each time a report needs to be produced.

3, Monitoring the Wrong Things

Another prevalent scenario is that companies actively engage in monitoring but don’t observe what they intend to. This is typical for those working with simpler business systems where tracking is an inherent part of the system. Often, these systems generate a standard report that does not allow for specific filtering or integration of data from other systems, hindering the evolution of the monitoring process over time.

4, Time-consuming and Complex Reporting

Reporting to a CEO, management, or board presents additional challenges, as it necessitates searching through various systems each time, manually cutting and pasting data to compile a report. This process is not only awkward but also time-consuming. The information often becomes static, making it difficult to delve deeper into the data if anomalies arise. This complexity extends to answering follow-up questions about the report, making the entire process quite challenging.

5, Business Intelligence Clears Up Your Questions

One solution is to use Business Intelligence (BI), but what is it? Business Intelligence is a collective term for processes, methods, techniques, and computer-based tools that companies or organizations can use to better understand their business or a business area. This happens when the BI tool collects data from various sources relevant to your company and the world around it. The analysis made from these collected sources is data-driven, unlike previously when the analysis was based on logical rules and flow diagrams. The data that is collected and analyzed should support organizations in their decision-making by being visualized to make it easier to understand. It is an incredibly effective tool for making the right decisions.

Therefore, choose a solution based on Business Intelligence to understand your business and everything that influences it. A tracking system that is intelligent, versatile, and flexible so that you can grow with it. If it is built on Business Intelligence, it can interpret data from various sources and explain the information in a way that you understand, allowing you to turn vague numbers into clear strategies, which will improve you and your business.

If you have posted an incorrect journal with many entries and want to undo it, you can choose to reverse an entire journal to avoid manually creating a new one with reversed characters.

The prerequisites for this to work are that you have a checkmark in the ‘Copy to Posted Journal Entries’ inside the journal.

Go to Search and look for Posted Accounting Journals, select the incorrect journal, and choose Reverse – Reverse Register – Reverse.

Using this feature makes it easier to correct erroneous entries!

Choose the right timing

Make sure to select a time of the year when you may have a bit less going on in your regular operations. Adjust the scope accordingly to the identified timeframe.

Clearly define the scope

Clearly define what should be included in the project and what should not. Set boundaries and limitations.

Build a focused team

Ensure that it is clearly defined within your own organization which individuals should be part of the project team and what their responsibilities are.

Manage risks

List the risks you foresee with the project and evaluate them. Some risks may be mitigated or eliminated.

Personal chemistry

Choose a vendor with whom you feel a good personal connection since it is, after all, a collaborative effort.

Have fun!

With the right conditions, a business systems project can be incredibly inspiring and transformative. Ensure you create a conducive and enjoyable environment.