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23 February 2026

Who sees what in Power BI — and how are reports shared securely?

Power BI

As insights become more accessible, the need for control increases. Power BI makes it possible to share reports securely, with clear permissions and full visibility into who can see what — without complex administration or unsecured files.

A common concern about visibility

As reports become more accessible, a natural question often arises: “Who sees what?”
Concerns about visibility and sensitive information are common — but permissions in Power BI are designed to be clear and controlled.

Permissions made simple

In Power BI, access is managed so that:

the right person sees the right data
different roles can see different levels of information
sensitive information is protected

Users don’t need to understand the underlying technology — only that the right information is shown.

Roles and access

For example:

leadership can see overall data
managers can see their specific areas
employees can see relevant sections

All within the same report, but with different views.

Secure sharing of reports

Reports aren’t freely shared as files. Instead, they’re shared through the Power BI service, where:

access can be controlled
changes are logged
sharing can be revoked

This provides better control than traditional reports in Excel or PDF.

Control without added administration

Power BI provides strong security without creating extra manual work. Permissions follow roles and structure, making sharing secure even over time.

FAQ

Why do so many companies choose Microsoft and Power BI for data‑driven decisions?

Companies choose Microsoft Power BI because it’s scalable, reliable, and built for both business users and IT. The solution combines ease of use with advanced analytics, strong security, and long‑term development. This makes Power BI a safe and future‑proof choice for organizations that want to work more data‑driven — both today and tomorrow.

Why should we work with NAB?

At NAB Solutions, we’re more than a vendor — we’re a partner. That means we start with your business, not the product. We focus on understanding your needs, goals, and challenges to create a solution that actually solves them, rather than selling features you don’t need.

Do we get help with implementation and setup of Power BI?

Yes. We support you all the way from planning to a finished solution. This can include setting up data sources, building your first reports, and ensuring the structure is scalable over time. The goal is for you to quickly realize value from Power BI without unnecessary complexity during rollout.

Can Power BI grow with our needs over time?

Yes. Power BI is designed to be flexible and scalable. You can start with a limited number of reports or users and gradually expand with additional data sources, more advanced analytics, and broader use cases. This makes Power BI a long‑term platform for data‑driven decision‑making.

How are security and data access handled in Power BI?

Power BI includes built‑in features for security and access control. This ensures that the right people see the right data, based on roles and permissions. Data is protected both at rest and in transit, and the solution follows established security and compliance standards — making it suitable even for organizations with high security requirements.

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Who sees what in Power BI — and how are reports shared securely?

Table of contents

A common concern about visibility

Permissions made simple

Roles and access

Secure sharing of reports

Control without added administration

FAQ

Why do so many companies choose Microsoft and Power BI for data‑driven decisions?

Why should we work with NAB?

Do we get help with implementation and setup of Power BI?

Can Power BI grow with our needs over time?

How are security and data access handled in Power BI?

Make sure the right people see the right data — with Power BI.

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Resources

Talk to an expert

Talk to an expert

Resources

Talk to an expert

CRM

ERP

AI / Copilot

Productivity

Industries

Get the latest industry news

Latest news

Table of contents

A common concern about visibility

Permissions made simple

Roles and access

Secure sharing of reports

Control without added administration

Why do so many companies choose Microsoft and Power BI for data‑driven decisions?

Why should we work with NAB?

Do we get help with implementation and setup of Power BI?

Can Power BI grow with our needs over time?

How are security and data access handled in Power BI?

Solutions

Inspiration

Legals

NAB Solutions

Follow us

Contact